Session represents a time period for a sport in a club in which athletes do real practice at a designated facility. Session Start Date and Session End Date represents the start and end of the Sport Session
Session is a new feature introduced in new database. Its benefits are multi folds.
Session will create history of a club. We can see:
A “Community Club” or “School Club” can be associated to one or multiple Program Sessions. These sessions represent the different levels or schedules (if applicable) for programs offered at the club. Each Program Session needs to be associated to a single Program (sport).
Example of multiple sessions for Active start Program (starting at different dates/time/age/Facility)
Head Coach, Team Managers and community Data Admins/Community Coordinators can create a session. After Approved by SOO staff they will be able to add enrollments.
After creating & saving session, Add Session Schedule button will be enabled.
Add – a new window will pop up, fill all the following fields and submit.
Note: Facilities are already added in the system, search on your facility name. If not found then you can add new facility. Add Facility is an option on the Data Admin role. Head coaches/Team managers are not able to add new facility.
When Session Start Date will pass, session will be available for registration (if you have a session with future dates, you have to wait till that date)
After passing the Session End Date, session will be expired along with its all enrollments and will not be available for registration to data admins and general public
Yes, they can.
Note: Sessions duplicated by DBA will have Hide From Self Enrollment feature ON.
New session will not be available to
When community decides to open for online registration
Note: Currently Hide from Self Enrollment feature is available to staff only. It will be available to Data Admins on Portal.
Yes, DBA has a tool called Session Duplication Tool, will be able to duplicate expired session for communities and make it available to them with Status New, with all its Expired members with Active Status. Then communities have to update session fields where necessary like Status, Session Schedule and have to Cancel/Delete member enrollments who are not returning in this session.