After login you will see the following window (not exact same, you will see your roles only)
You will not be able to see your Role Menu options until you select your role.
From Volunteer Roles window select Head Coach /Data Administrator Role by clicking on Continue button
After role selection as Head Coach you will see Head Coach menu beside My Options. showing your role information and Organization Notifications
Select Approve Enrollments tab from Head Coach/Data Administrator menu
This top window will provide you list of enrollments of already registered athletes/volunteers who have self-enrolled in other programs of your community or community/club admins have enrolled them in programs. After enrollment submission, you must approve the enrollments by changing enrollment status from Submitted to Approved. All approved enrollments will be activated by System and you don’t need to send email to head office.
The head coach or team manager can approve existing members being added to their program.
The community data administrator or community coordinator can approve existing members being added to any program in the community.
Click Edit button beside the name of athlete/volunteer to open Enrollment Detail window
In this window quick links are added to have a quick look on member police check, Training courses, Full Profile/Terms & Condition and Personal References. Athlete enrollment window does not have 4th option.
Click on Edit button beside the member’s name from this window
In Enrollment Details Approval window,
Select Approved form Change Status field
Enrollment Start Date & End Date are auto populated and are picked from Session Start and End Date. Do not change these dates for members who have been enrolled at the start of session
Update Enrollment Start Date if member is being enrolled in session on the later date
Click Submit to save the changes
Status change detail:
Select Check boxes to select one or more enrollments
To select All enrollments select Header Check box
Click on the Approve Selected button
A confirmation window will be displayed listing the number of enrollments.
Click on Confirm Approvals to approve enrollments
A success message will be displayed once the enrollments statuses are set to Approved
Close the window to complete the process.
Note: Approve enrollment process is irreversible, make sure you have selected correct enrollments to be approved
Note: Status update Tool runs daily at Midnight, so after approving enrollments, you have to wait till next morning to see these members in Membership Reports or Session Grid.
This window will show the list of New registration who used Portal Registration form to submit Applications or existing members new to a community.
SOO DBA is first to approve new athletes to ensure there is no duplication in the membership management system. New athletes then appear in the Community/Club Approvals window.
SOO DBA is first to approve new volunteers once all registration requirements are met. New volunteers will be activated, as per the community’s instructions.