Waivers Data Entry by Data Admins on Membership Portal

Up until now, only self-registering members could enter their own Waiver answers, either for themselves, or on behalf of the Athlete they were guardian of.

Waivers Data Entry – is a new feature which allows Community Data Admins to enter the waiver answers from the Waivers pdf forms or Excel Sheet to Athlete Profile

What information can be recorded?

This includes all Waiver fields for Participation, Code of Conduct, Privacy Policy, Media Opt-Out and does the member have a Criminal Record.

Communication questions like Include on mailing list and Allow to Contact Regarding Membership Activities are not included in this phase. Will be added soon

Who can record Waivers information in member’s profile?

Community Data Admins & Community Coordinators
Club Head Coach & Team Manager

How and where Waivers information can be recorded?

Enrolling a registered athlete in a program
On the Participant Profile while updating registered athlete profile
Registration process of New Athlete who (guardians) does not have access to internet/computer

Recording Waivers Information while enrolling in a program

Select Add Athlete Enrollment/New Athlete from your role menu (Data Administrator/Community Coordinator/Head Coach/Team Manager)

Complete Steps 1, 2 & 3

On Step 4, Select Participant Profile

Scroll down to the Waivers Information section

For each of the Waivers, there are three fields; the Answer, Date Accepted, and Accepted by
Select Yes from Participant Waiver Answer filed, other two fields for this waiver will become required
Enter name of the person who accepted this waiver, Parent/Guardian name or Athlete name if athlete is able to sign waivers
Enter date in Participation Waivers Accepted On field when these waivers were signed

Enter all 3 waivers.

Media Release Opt-Out field is defaulted as I Allow Special Olympics to use my/their picture, words or voice in promotional media. if this is not the answer, select appropriate from the down arrow
Has a Criminal Record – this field is blank. Click the down arrow to select No or Yes
Waiver Documents signed and on File – Select Yes if you have signed paper waives for this athlete and are on file with you
Waivers Data Entered by field is a view-only field that displays the name of admin who entered the waiver information (this name will be replaced by the admin who will amend waivers info next time)

After completing waivers information click on Next Step and complete all 6 steps to submit this enrollment.

Waivers Information Recording while updating athlete profile

If athlete is already in registered in current session and you have to add/update waivers only

Select Active Participants tab from your role menu (Data Administrator/Community Coordinator/Head Coach/Team Manager)

From Active Participants list, open record of appropriate Participant (Athlete)

Select Participant/Volunteer Profile tab

Open Participant Profile

Record/Update waivers information as mentioned above and Submit to Save this info.