Resource Library

The following guidelines have been developed to assist coaches and competition hosts in making decisions regarding extreme weather to ensure the safety of athletes, coaches and volunteers. Cold Weather If temperature with the wind chill is lower than –25 degrees, outside activity is not recommended. The following steps must be taken in such circumstances where the activity is deemed necessary, …

Competition Risk Management   Insurance Requisition   If you are hosting your competition in a facility different from your training facility, you will need to request insurance for the competition.  Please fill out the online Insurance Requisition form, found of the SOO webpage.   First Aid / Medical Services   First Aid and Medical Services are required on-site for all …

Competition Budget   Four to six weeks prior to the completion, the competition host is expected to submit a Projected Budget for approval. For Invitationals / Conference Competitions, this is submitted to your District Developer; for Provincial Qualifiers, it is submitted to the SOO Competition Developer.    The Competition Host, in conjunction with their community council, will receive and deposit all registration fees …

Coaches Meeting Sample Agenda   Welcome and Introductions Competition Host, Officials, Sport Tech Committee, First Aid Personnel, etc. Overview of Facility Map First Aid, Refreshments, Results, etc Review of Emergency Action Plan Review of Competition Schedule Review of Competition Format Review of Team Rosters (if not completed at registration) Verification of Club Coaches (if not completed at registration) Review of …

Coaches Package   A Coaches Package should be given out during the coach meeting at the beginning of the Provincial Qualifier competition. Listed below is the information that should be included in the Coaches Package: Competition Format and Schedule Heat sheets and/or final schedule SOO Rules (supplements if needed) SOO Divisioning Policy 7000-200 Facility map including location of Emergency Personnel, …

Competition Host Committee Roles Successfully hosting a competition means bringing together volunteers and representatives from various levels: the competition host from the local community, members of the Sport Specific Conference, sport technical delegates, and staff from Special Olympics Ontario. Roles may vary depending on the level of competition, ie. invitational versus Provincial Qualifier.  The following are brief descriptions of the possible …

Registration Package   The Competition Host should send a registration package to all coaches that may attend the competition at least six weeks in advance. This allows adequate time for coaches to make travel arrangements and obtain all the necessary information required on the registration form.   Registration Package Checklist   The Competition Flyer must include the following information: Date …

Competition Wrap Up Budget Final payment of all invoices in conjunction with community council to be completed. Provide the community council with your final budget. If seeking a provincial grant to cover a deficit, submit the final budget to SOO’s Sport & Competition Developer. Evaluation Work on a final evaluation with your host committee and collect any feedback from clubs …