Competition Host Committee Roles

Competition Host

Responsible for the overall operation of the competition and host committee.

• Ensures all members are aware of their responsibilities and time deadlines
  
• Prepares competition budget and pays all invoices
  
• Liaises with Community Council, Sport Specific Conference Team and SOO when applicable
  
• Books facility(s)
  
• Prepares Competition Evaluation
  
• Prepares Emergency Action Plan and is responsible for risk management

Volunteer Coordinator

• Determines need for event volunteers
  
• Responsible for volunteer recruitment
  
• Host orientation for volunteers
  
• Responsible for volunteer recognition

Results

When running GMS you will need 2-3 volunteers working on results.

For team sports normally the Competition Host can monitor and post results.

Fundraising

Put together a committee that will work on soliciting sponsors or donations for the event.

Registration

• Responsible for compiling and distributing registration packages
  
• Receives all registration and paperwork from clubs
  
• Provide committee members with the information they require from the registration packages
  
• Assemble Coaches packages that will be handed out the day of the event
  
• Register athletes and coaches when they arrive at the event

Meals & Accommodations*

*If applicable

• Arrange nutritious snacks and meals for during the competition (if applicable)
  
• Ensure sufficient amount of water is available
  
• Recommend accommodation options in the area, if needed

Sport Technical

• Knowledge of rules and regulations of the sport
  
• Secure necessary equipment
  
• Attain officials
  
• Set up competition schedule
  
• Responsible for divisioning
  
• Oversee Results and Awards volunteers

Awards & Ceremonies

• Brief opening and closing ceremonies (if applicable)
  
• Acquisition and distribution of all awards/ribbons

Public Relations

• Coordinate overall promotion and publicity for the event
  
• Responsible for all media relations