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The Community Volunteer Coordinator implements and maintains a volunteer placement process, including recruitment, interviewing, placement, orientation, training, and recognition. This role ensures that the community has the volunteers it needs to operate effectively.

Main Responsibilities

• Consult with community council members and coaches to determine volunteer needs.
• Ensure complete and accurate job descriptions for all positions.
• Train and qualify volunteer placement interviewers.
• Conduct interviews, select, and place volunteers according to policy.
• Develop effective volunteer recruitment strategies.
• Liaise with the Provincial Staff Representative for recruitment and recognition strategies.
• Maintain up-to-date records of volunteer service.
• Assist with distributing years of service awards.
• Transfer files to the new Volunteer Coordinator upon vacating the position.
• Maintain the Special Olympics email address provided.
• Review and familiarize yourself with relevant sections of the information portal.

Annual Responsibilities

• Send reminders and minutes for monthly meetings.
• Attend meetings and take minutes.
• Conduct volunteer registrations and updates, particularly during key sports seasons.
• Participate in volunteer week and service inventory activities.
• Assist with athlete registration and volunteer management at season transitions.

The position requires 2-5 hours per week, with potential increases during peak volunteer activities. The role adapts to the community’s needs, including events, volunteer registrations, and council requirements. The position is for a two-year term (renewable) or as specified by community by-laws. Orientation and training are provided by the outgoing Volunteer Coordinator, Community Coordinator, and Provincial Staff Representative. The Volunteer Coordinator reports to the Community Council and the membership.

Please browse the articles below for the full job description and other resources to support the position.