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COMMUNITY VOLUNTEER COORDINATOR JOB DESCRIPTION
Purpose
To implement and maintain a volunteer placement process (recruitment, interviewing, placement, orientation, training and recognition) within the community.
Qualifications
- Strong leadership, organizational and administrative skills.
- Strong written and verbal skills.
- Ability to coordinate and delegate tasks.
- Experience in interviewing and completing background reference checks.
- Volunteer Management knowledge and experience an asset.
- Access to a computer and e-mail is strongly recommended.
Duties and Responsibilities
- Consult with other community council members and coaches to determine their volunteer needs.
- Ensure there are complete and accurate job descriptions written and available for all community council members and program positions.
- Ensure that all volunteer placement interviewers are trained, qualified and understand the importance of interviewing and background reference checks.
- Carry out interviewing, selecting and placement of volunteers as per policy and procedures.
- Determine the best way of recruiting volunteers for the clubs and community council.
- Ensure the appropriate and most effective methods of recruitment are being utilized.
- Liaise with your Provincial Staff Representative in regards to recruitment and recognition strategies.
- Keep up to date records of volunteer service (e.g. application forms, volunteer logs, positions held, years of service)
- Assist the Provincial Office in distributing years of service awards.
- Upon vacating the position all files etc. must be passed on to the new Volunteer Coordinator.
- Review and be familiar with sections 1,6,9,10,13 and 18 of the information portal.
- Maintain Special Olympics e-mail address that is provided to you if applicable
Time Requirement
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2-5 hours per week is the estimated time commitment.
Duration of Position
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Two year term or as per Community by-laws.
Accountability
- To work in cooperation with the Community Council and the membership.
Orientation and Training
- Orientation and training is available through the outgoing Volunteer Coordinator, the Community Coordinator and from a provincial staff representative.
Community Volunteer Coordinator Year at a Glance
|
January
Winter Sport Season starts
Check in with Winter/ Spring Head Coaches and Committee Chairs to make sure that they have enough volunteers
Get Years of Service List from provincial office and edit it Send it back to PO |
February
Begin planning volunteer appreciation events for volunteer week in April
|
March
Summer Athlete Registration
When final participation numbers come in check that you have enough coaches to fulfill ratios
Ensure you receive appropriate YOS
Distribute YOS awards |
April
Check with all Spring/ Winter coaches to see if they are returning next season and if there are any summer sports they would like to volunteer with
If you don’t have enough coaches coming back for next Winter/ Spring season create a recruitment strategy to work on over the summer
Volunteer Week/ SOO Volunteer Gifts |
May
Beginning of Summer sport season/ End of Spring Sport season |
June |
|
July
Check in with Summer Head Coaches and Committee Chairs to make sure that they have enough volunteers |
August
End of Summer Sport Season
Check with all Summer coaches to see if they are returning next season and if there are any Winter/ Spring sports they would like to volunteer with
If you don’t have enough coaches coming back for the next Summer season create a recruitment strategy to work on over the winter |
September
Winter/ Spring Athlete Registration
When final participation numbers come in check that you have enough coaches to fulfill ratios
|
October
Beginning of Spring/ Winter Sport Season
|
November |
December |
*Please Note: the year at a glance has been created as a guideline, additions or changes to the responsibilities of the position may be made based on the needs of the community