FINANCIAL TRACKING & REPORTING

BOOKKEEPING

There is no pre-set accounting software required to prepare a simple set of books for your club/community account. A simple Spreadsheet or Journal is sufficient. Excel or Lotus can be used with the following headings:

For Receipts:

DATE, RECEIVED FROM, AMOUNT RECEIVED

For Expenses:

DATE, CHEQUE #, PAYEE NAME, CHEQUE AMOUNT, HST AMT, DESCRIPTION

REPORTING

The Treasurer must prepare a Quarterly report summarizing account activity 4 times a year. This can be in the form of a Balance Sheet and Income Statement or a simple Revenue (donations received) and Expense (cheques issued) Summary. The Treasurer must be prepared to present this report at the community/club meetings and all reports must be forwarded on to the District Developer.