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COMMUNITY TREASURER JOB DESCRIPTION
Purpose
To maintain and monitor the financial transactions and records of the Community.
Qualifications
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Some bookkeeping or accounting experience
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Demonstrated capabilities and trustworthiness in financial management
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Ability to create financial statements and budgets and to monitor day to day financial transactions
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Computer and email access is strongly recommended
Duties and Responsibilities
- Attend all community council meetings and give a financial report including transactions and balance for that period. Submit a written report to be attached to minutes
- Complete year end financial statement and submit to your Provincial Staff Representative during the month of July
- Maintain accurate financial record of the Community’s transactions, including receipts and bank statements
- Act as one of three signing authorities within the Community.
- Issues cheques for volunteer expenses
- Act as a resource to Community volunteers on all financial matters.
- Ensure that proper financial accountability is maintained within the Community and that SOO’s financial policies are adhered to
- With the assistance of the Head Coaches, Community Coordinator and Sport Technical Coordinator (if applicable), prepare and submit all applications for grants to the Provincial office
- With the assistance of the Community Coordinator, Executive Members, and Head Coaches prepare the annual budget for the community
- Review and be familiar with sections 1,2,4,6,12,16 and 18 on the information portal
- Maintain Special Olympics e-mail address that is provided to you if applicable
Time Requirement
- Two to five hours per week is the estimated time line
Duration of Position
- Two-year term or as per Community by-laws
Accountability
- To work in cooperation with the Community Council and with the membership
- To submit reports as required to the Provincial Office of Special Olympics Ontario
Orientation and Training
- Orientation and Training is available through the outgoing Treasurer, and with the Provincial Staff Representative
Community Treasurer Year at a Glance
January
Winter Sport Season starts
Attend council meetings and present monthly ledger to council
Handle community finances/ pay bills |
February
Attend council meetings and present monthly ledger to council
Handle community finances/ pay bills |
March
Summer Athlete Registration
Attend council meetings and present monthly ledger to council
Handle community finances/ pay bills
Deposit Athlete Registration |
April
Attend council meetings and present monthly ledger to council
Handle community finances/ pay bills
Volunteer Week/ SOO Volunteer Gifts |
May Beginning of Summer sport season/ End of Spring sport season
Attend council meetings and present monthly ledger to council
Handle community finances/ pay bills |
June
Attend council meetings and present monthly ledger to council
Handle community finances/ pay bills
Work with Community Coordinator to prepare fiscal year end statement
|
July
Attend council meetings and present monthly ledger to council
Handle community finances/ pay bills
Send in Fiscal year end statement to District Developer
|
August
End of Summer Sport Season
Attend council meetings and present monthly ledger to council
Handle community finances/ pay bills
|
September
Winter/ Spring Athlete Registration
Attend council meetings and present monthly ledger to council
Handle community finances/ pay bills
Deposit Athlete Registration
Work with community council and Head Coaches to create budget for next fiscal year
|
October Beginning of Spring Sport Season
Attend council meetings and present monthly ledger to council
Handle community finances/ pay bills
|
November
Attend council meetings and present monthly ledger to council
Handle community finances/ pay bills
|
December
Attend council meetings and present monthly ledger to council
Handle community finances/ pay bills
|
*Please Note: the year at a glance has been created as a guideline, additions or changes to the responsibilities of the position may be made based on the needs of the community