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COMMUNITY COORDINATOR JOB DESCRIPTION

Purpose

To coordinate the volunteers within the community, ensure that all policies and procedures are followed and ensure programs are delivered in accordance with the Provincial Special Olympics constitution, by-laws and guidelines.

Qualifications

• Strong leadership, organizational and administrative skills
  

• Strong written and verbal skills
  

• Ability to coordinate and delegate tasks
  

• Knowledge of Special Olympics Ontario Community would be an asset
  

• Computer and email access is strongly recommended
  

   

Duties and Responsibilities

• Call and preside over all council and executive meetings.
  

• Ensure that communication is maintained between the Community Council Members.
  

• Ensure information is disseminated between community council members and amongst the community at large.
  

• Ensure that all District Meetings are attended by a member of the community to ensure communities’ interests are represented.
  

• Liaise with Community Treasurer to monitor the Community’s financial position.
  

• Encourage recruitment of volunteers to act as executive members for vacated positions.
  

• Ensure that all Community Council members are fulfilling their roles in accordance with their job descriptions.
  

• Provide a link between the Provincial office and the community to ensure new policies are followed and communicated to the membership.
  

• Orient the succeeding Community Coordinator before vacating the position.
  

• Keep the Provincial Office apprised of community activities.
  

• Be knowledgeable of and understand the guidelines, policies and bylaws of Special Olympics Ontario.
  

• Act as the point of contact, or designate a point of contact, for public inquiries regarding local programs.
  

• Maintain Special Olympics e-mail address that is provided to you if applicable.
  

• Review and be familiar with all sections on the information portal.
  

• Work with Head Coaches, District Developer and council to complete all endorsement and games paperwork in a timely fashion during games years.
  

• Provide Provincial Staff Representative with Community Program and contact updates on a semi annual basis or as changes are made.
  

• Ensure community elections are held once every other year or as outlined in the Community Operating Guidelines.
  

• Review Community Operating Guidelines on a yearly basis with community council and make and updates or changes that are necessary-all changes must be sent to your Provincial Staff Representative for approval.
  

   

Time Requirement

• Varies depending on ongoing community events. Approximately 2hrs per week average.
  

Duration of Position

• Two year term or as per Community By-laws
  

Accountability

• To work in cooperation with the Community Council and with the membership.
  

• To provide updates to the Provincial Office as required.
  

Orientation and Training

• Orientation and training is available through the outgoing Community Coordinator and/or Provincial Staff Representative.
  

   

Community Coordinator Year at a Glance

*Please Note: the year at a glance has been created as a guideline, additions or changes to the responsibilities of the position may be made based on the needs of the community