SPORT TECHNICAL COORDINATOR | Resource Library

Sport Technical Coordinator

The Sport Technical Coordinator is essential for enhancing the quality and effectiveness of community sports programs. This role involves providing support and resources to coaches, athletes, and volunteers, ensuring adherence to guidelines, and fostering overall program improvement. The coordinator acts as a key liaison, facilitating communication between the community, coaches, and provincial bodies, and ensuring a high standard of sports experiences for all participants.

Main Responsibilities

Act as a resource for community volunteers seeking sport-specific information.
Interact with parents, coaches, and athletes to ensure sports programs align with Pan-Canadian and Provincial guidelines.
Monitor and ensure safe and effective athlete-to-coach ratios.
Support sport club improvement initiatives within the community.
Educate and assist coaches with tracking and monitoring NCCP coaching course certifications.
Facilitate and support coach training and education opportunities with SOO and sport partners.
Onboard and train new sport coaches on SOO resources and best practices.
Promote and attend Sport Specific Conference Call (SSCC) meetings with community coaches.
Ensure competition opportunities are available and collaborate with SOO staff if opportunities are lacking.
Inform the Provincial Staff Representative about local invitational competitions for monitoring and promotion.
Liaise with sport technical coordinators from other communities and share best practices.
Serve as a communication link between the Community Council and various sport clubs regarding updates and changes.
Assist with athlete and volunteer issues, keeping SOO informed using Accident and Incident Forms.
Work with Head Coaches to locate and ensure the safety standards of practice facilities.
Review and familiarize yourself with Sport and Competition Policies, specific sport rules, and resources.
Maintain the Special Olympics email address provided.

Annual Responsibilities

Act as a liaison between sport clubs and the Community Council throughout the year.
Monitor and check in with coaches during the start and end of each sport season.
Oversee athlete registrations for various sport seasons.
Ensure facilities are booked and that coaches have the necessary certifications and practice plans.
Manage volunteer recognition and support initiatives.
Address any issues related to athlete and volunteer discipline.
Transition and hand over all files and responsibilities to the incoming Sport Technical Coordinator upon vacating the position.

Please browse the articles below for the full job description and other resources to support the position.

ROLE DESCRIPTION

YEAR AT A GLANCE

ROBERT’S RULES OF ORDER

GOOGLE DRIVE RESOURCE PAGE

COMMUNITY OPERATING GUIDELINES

You can filter role-related resources using the categories provided below, such as Finance and Marketing & Fundraising. Additionally, you can use the search box to look up a specific resource:

Community Council Declaration of Interest

Community-Council-Declaration-of-Interest-filable-1

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COMMUNITY COUNCIL ELECTION PROCEDURES

COMMUNITY COUNCIL ELECTION PROCEDURES As outlined in the Special Olympics Ontario Bylaws, Community Council positions are elected positions and no term limit can exceed two years. Most Community Councils choose to hold their bi-annual elections in conjunction with their Annual Member’s Meeting every other year.

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COMMUNITY COUNCIL ELIGIBILITY FOR NOMINATION

This page is currently under review by Special Olympics Ontario COMMUNITY COUNCIL ELIGIBILITY FOR NOMINATION Eligibility for Nomination Any registered volunteer OR member of the public who meets the criteria for membership in Special Olympics Ontario Inc. may stand as a candidate for election to Community Council.

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COMMUNITY MEETINGS

ABOUT THIS SECTION The Community Council’s main priority is to ensure that all Special Olympics Ontario activities – sport practices, competitions, fundraisers and other events – are carried out with the mission of the organization in mind and pose no health and safety or publicity risk to the organization. To achieve this goal, Community Councils meet on a monthly basis to ensure that they are kept up to date on all SOO happenings in the community. The format of the Community Council meeting varies from community-to-community and it is important that each Council determines which format will work best for them.

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Expenses

EXPENSES Expenses incurred by volunteers as they carry out the responsibilities of their position are reimbursable. Please note that only expenses that are indicated on an expense form and approved by the community council as part of a budget submission will be paid back to you.

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HOW TO START A NEW SPORT CLUB

Sport Club Coaches and Managers need to determine the cost of venue and equipment, complete all necessary documentation to rent the facility, and assess the need for insurance. The club needs to be registered, as do the associated athletes, coaches, and volunteers.

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Language Guidelines

LANGUAGE GUIDELINES Words matter. Words can open doors to cultivate the understanding and respect that enable people with disabilities to lead fuller, more independent lives. The following language guidelines have been developed by experts for use by anyone writing or speaking about people with an intellectual disability to ensure that all people are portrayed with individuality and dignity.

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NEW SPORT CLUB PROMOTION AND MEMBER RECRUITMENT

Sport Club Promotion The new sport club may be promoted among athletes and volunteers already involved in local Special Olympics programs Community Social Media (Facebook, X, Instagram) may be useful to get the word out to local athletes, families and volunteers The club may be highlighted in local media sources (television, radio, internet, newspapers) Local schools should be made aware of the opportunity for their students to become involved as athletes if they aren’t already An Open House to promote a new sport is a great way for athletes in the community to try something new, ask questions and watch demonstrations Be sure to include all information about the new Club, in any reference material: Overview of program Start time and date Location Registration procedure and costs, if any Contact person and phone number Athlete Recruitment New athletes can be recruited through flyers and posters around the community, or such agencies as: Association for Community Living Group Homes Boards of Education Workshops or Information Fairs Other Special Olympics Clubs Newspapers Libraries Advocacy Groups Parks and Recreation Departments When recruiting for certain sport programs, organizers need to keep in mind the guidelines for athletes with Down Syndrome.

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Receipts

This document is currently being reviewed by Special Olympics Ontario RECEIPTS RECEIPTING AT THE COMMUNITY LEVEL The community Treasurer can produce acknowledgment of payment receipts. Official Tax Receipts can only be generated from SOO. It is recommended for the community council to have dollar store receipt books available for individuals or donors who would like to have an acknowledgment of payment given to them when they are handing over funds.

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Social Media

DEVELOPING EFFECTIVE SOCIAL MEDIA POLICIES Creating an effective set of social media conduct guidelines demands that we listen to users, resolve conflicting needs and remain both open and engaged with internal and external communities. Defining and developing guidelines and policies as it relates to the development of an organic social media code is critical for Special Olympics Ontario as the social media presence increases dramatically on social media sites such as Facebook, Twitter and YouTube.

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SPORT TECHNICAL COORDINATOR ROLE DESCRIPTION

SPORT TECHNICAL COORDINATOR ROLE DESCRIPTION Purpose To provide a resource to community volunteers looking for specific sport information. This can include coach support and development plans, support for competition hosting, athlete evaluation to monitor the overall quality of experience in community sports programs through interacting with parents, coaches, and athletes. Qualifications General knowledge of the rules and regulations of each sport offered by the community Resourceful in obtaining necessary information from other communities, Provincial office and other provincial sports bodies are necessary Trained Status in SOC Competition Coach Course Recommended additional training in 1+ Sport Specific Courses and Multi-Sport Modules. Strong communication and interpersonal skills Access to computer and e-mail strongly recommended. Duties and Responsibilities Interact with parents, coaches, and athletes to ensure that sports programs are being run in accordance with Pan-Canadian and Provincial guidelines Ensure participation ratios of athletes to coaches are within safe and effective limits Support sport club improvement initiatives in the community Educate on the importance of NCCP coaching courses for all SOO coaches and support coaches with tracking and monitoring of certification Support and implement coach training and education opportunities in conjunction with SOO and/or sport partners Onboard and train new sport coaches to SOO specific resources and best practices Promote Sport Specific Conference call (SSCC) meeting to all community coaches Attend SSCC with community coaches as required Ensure competition opportunities are available to all sport programs; work with SOO staff sport leads if opportunities are lacking Inform Provincial Staff Representative of any invitational competitions being hosted locally for monitoring and promotion purposes Liaise with sport technical coordinators from other communities and serve as a resource for coaches to “best practices” done in other community programs Function as a link between the Community Council and various sport clubs in communicating relevant changes and updates Keep Community Council informed on sport technical matters Assist with any athlete and volunteer issues that may arise (i.e.

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Submit Media Request

Please submit a media request form https://www1.specialolympicsontario.com/media-request-form/

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Resource Library

Acknowledgement of Traditional Land

District Sites

Finance & Administration

Careers

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Other Special Olympics Sites

District Sites

Finance & Administration

Careers

News & Media

Other Special Olympics Sites

District Sites

Finance & Administration

Careers

News & Media

Other Special Olympics Sites