SPORT TECHNICAL COORDINATOR ROLE DESCRIPTION 

 Purpose  

To provide a resource to community volunteers looking for specific sport information. This can include coach support and development plans, support for competition hosting, athlete evaluation to monitor the overall quality of experience in community sports programs through interacting with parents, coaches, and athletes. 

Qualifications  

• General knowledge of the rules and regulations of each sport offered by the community 

• Resourceful in obtaining necessary information from other communities, Provincial office and other provincial sports bodies are necessary 

• Trained Status in SOC Competition Coach Course 

• Recommended additional training in 1+ Sport Specific Courses and Multi-Sport Modules. 

• Strong communication and interpersonal skills 

• Access to computer and e-mail strongly recommended. 

 Duties and Responsibilities  

• Interact with parents, coaches, and athletes to ensure that sports programs are being run in accordance with Pan-Canadian and Provincial guidelines 

• Ensure participation ratios of athletes to coaches are within safe and effective limits 

• Support sport club improvement initiatives in the community 

• Educate on the importance of NCCP coaching courses for all SOO coaches and support coaches with tracking and monitoring of certification 

• Support and implement coach training and education opportunities in conjunction with SOO and/or sport partners 

• Onboard and train new sport coaches to SOO specific resources and best practices 

• Promote Sport Specific Conference call (SSCC) meeting to all community coaches 

• Attend SSCC with community coaches as required 

• Ensure competition opportunities are available to all sport programs; work with SOO staff sport leads if opportunities are lacking 

• Inform Provincial Staff Representative of any invitational competitions being hosted locally for monitoring and promotion purposes 

• Liaise with sport technical coordinators from other communities and serve as a resource for coaches to “best practices” done in other community programs 

• Function as a link between the Community Council and various sport clubs in communicating relevant changes and updates 

• Keep Community Council informed on sport technical matters 

• Assist with any athlete and volunteer issues that may arise (i.e. suspension, discipline, etc.) and keep SOO informed of these incidents using Accident and Incident Forms 

• Work with Head Coaches to locate and procure a practice facility and ensure the facility meets safety standards 

• Upon vacating the position all files etc. must be passed on to the new Sport Technical Coordinator 

• Review and be familiar with Sport and Competition Policies, and specific sport rules and resources 

• Maintain Special Olympics e-mail address that is provided to you if applicable 

Time Requirement and Duration of the Position 

• 2-5 hours per week is the estimated time commitment 

• Two-year term or as per Community by-laws 

Accountability 

• To work in cooperation with the Community Council. To liaise with various SOO Provincial staff as necessary. 

Orientation and Training 

• Orientation and training is available through the Community Council and/or representatives from the Provincial Office 

Community Sport Technical Coordinator Year at a Glance 

January   Winter Sport Season starts   Act as liaison between sport clubs and council	February   Act as liaison between sport clubs and council   Check in with Winter sport coaches	March   Summer Athlete Registration   Act as liaison between sport clubs and council    Work with summer coaches to make sure facilities are booked and that they have the proper certification and practice plans in place	April   Act as liaison between sport clubs and council    Check in with Winter/Spring coaches to see if any changes need to be made for next year’s season  Volunteer Week/ SOO Volunteer Gifts	May   Beginning of Summer sport season/ End of Spring sport season   Act as liaison between sport clubs and council	June   Act as liaison between sport clubs and council   Check in with Summer Coaches
July   Act as liaison between sport clubs and council	August   End of Summer Sport Season   Act as liaison between sport clubs and council   Check in with the Summer coaches to see if any changes need to be made for next year’s season	September   Winter/ Spring Athlete Registration   Act as liaison between sport clubs and council   Work with Winter/Spring coaches to make sure facilities are booked and that they have the proper certification and practice plans in place	October   Beginning of Spring Sport Season   Act as liaison between sport clubs and council	November   Act as liaison between sport clubs and council	December   Act as liaison between sport clubs and council   Check in with Spring Coaches

*Please Note: the year at a glance has been created as a guideline, additions or changes to the responsibilities of the position may be made based on the needs of the community