Steps to Get Registered/ login to Portal
From the home page click on Portal user Registration
Copy and paste the following URL in your browser:
Note: First Name, Last Name and Email have to match exactly to your profile in the Special Olympics Membership system
After login, you will see the following screen.
Until you Select a role, you will only see the “My” Account buttons on the Right. These buttons are available to all users.
Below is Detail of side Menu buttons
Athlete Coordinator Role
After selecting your role, you will see the following Landing page:
Athlete Coordinator Buttons Detail
Note: This tab will not allow you to Cancel/Update member’s enrollment
You will see list and basic info of active participants (Athletes) of your community. Basic info includes name, Portal email (tied to portal access), phone, Date Joined to SOO
Details of window:
Participants Active Enrollments
Note: This tab will allow you to Cancel enrollments of athletes from the clubs they quit. (They will get deleted from that club only not from database)
You will see list and basic info of active enrollments of participants & volunteers for your community. Basic info includes name, Start date & End Date (program session start & end dates)
You can do grouping of any column. Just drag and drop column header in the space above, you will get enrollments grouped by that field. Like enrollments are grouped by the clubs the the window below:
If participant or volunteer is no longer involved in a program
Add Program Enrollment
Note: this tab is used to add already registered athletes to sports in which they participate
2. Click on little pencil to find out basic info for the member you have selected like DOB, Email and address. This will help you to double check that you have selected right athlete (if you have 2 with same name). Close this window to proceed enrollment.
Athlete is inactive but it is your athlete
Athlete currently involved in another community and you do not have access
Athlete is registered with a school and you don’t have access
In this case fill out the four fields and start process by clicking Next step – search program, and complete enrollment process. This enrollment will be looked after by DBA as you have sent this request to DBA to do list. You don’t have to send email to add this athlete to your program.
Steps to add Athlete in a program/club
Program search window will open with your District, community selected and a list of your clubs in a window.
If you want to see the details of the club session, click on the Edit button beside the name of club, new window will open with info.
If you have done updates / or no updates,
After reviewing all details,
This tab is to provide info for your community and community council members
This tab will provide you list of registered clubs in your community.
Click edit button beside the name of club to view details of the club.