Group Home Coordinator

Step 1 – Login to your Portal Account

Login to Membership Portal

Follow the Login Instructions

Step 2 – New Group Home Athlete Registration

After login following will be your Landing page

To Register your athlete Select Add Athlete Enrollment/New Athlete form Group Home Coordinator menu from top right corner

In the following screen select No  from Are you the Legal Guardian of the Registered Athlete/Participant above or the New Athlete/Participant Below field dropdown

Click on Add New Group Home Member

Add Athlete/Participant Information

Select SO Ontario from Your Chapter/Province/Territory field drop-down

Fill out Your Athlete Information in four fields, First Name (legal first name), Last Name, Date of Birth and Email Address. Email address is optional.

Click Next Step

Member Validation

System did not find your athlete in the system and prompting you to follow all steps to create athlete profile

Click Next Step to move to Legal Waivers

Legal Waivers

As you are not legal guardian of athlete so please print the Legal Waivers – Participation Waivers, Privacy Policy Confirmation and Code of Conduct Confirmation

Get them signed by parents/guardians of your athlete and submit to Head Coach/Team Manager of the club.

Click on Next Step

Program Search & Club Enrollment

In Program Search window, select Region and Community in which you want to find Sport clubs/Programs then click Search 

You will get list of programs which are currently running in this community

Note: You can select Sport to find Clubs/Programs only for that particular sport

Click Add button beside the club name you wish to enroll your athlete in Search Results window, a new window will open with details of Organization Role. For athletes it is defaulted to SO Athlete

Click Apply to save the enrollment

You can see enrollment added in What You Have Selected So Far grid

To review enrollment detail, click on Edit button, a window will open with enrollment details.

If you have selected this club by mistake and want to enroll in different club, click on Delete button to delete this enrollment. Follow the above mentioned step to enroll in club you wish for.

After reviewing enrollment Click on Next Step

Athlete Main Information

Fill out athlete information on this page including required fields

and click on Next Step

Address

Fill out Primary Address which is mandatory

Click on Next Step

Medical Information

Fill out all required fields on this screen.

If your answer for any question will be Yes, more fields will appear to input details related to that question.

You can add Medical Condition or Disability information, if any, by clicking on +Add, a new window will popup, select appropriate option and Submit to save it.

Then click on Next Step

Disability detail window

Emergency Contacts

You must have to provide two Emergency Contacts information.

Click +Add, a pop up window will open, add all appropriate information and Submit.

Click on Next Step

Emergency Contact detail window

Participant Additional Information

Select Yes from Intellectual Disability field

Fill out all other appropriate fields.

Select your group home name from Group Home field dropdown list, this action will connect this new athlete with your group home and you will have access to your new athlete.

Click on Next Step

Enrollment Details

Review details of enrollment in this window

Click on Next Step

Payment Information

Just note the amount of Enrollment Fee to pay to Head Coach/Community Admin (Fee will be displayed if Club has displayed Registration fee in current Session, otherwise amount will be zero).

Note: Ontario does not collect Online fee.

Click on Next Step

100% – Application submission success

This window shows that your athlete application has been submitted successfully.

System will send confirmation email to athlete if email address is provided in registration step.

Click on Go to Group Home Participants to review submitted enrollment.

Group Home Participants

Following Group Home Participants window will show the name of New athlete you just registered and other already registered athletes of your group home.

To view Athlete profile click Edit button beside the name of athlete.

Now you can either Logout or click on My Options /Group Home Coordinator to update/review your info / your athlete(s) information

My Options – menu items will update your information (GHC)

Group Home Coordinator – menu items will update your athlete information