Product Documentation

Volunteer Self-Enrollment & Waivers Update Instructions

If you already have Membership Portal Account as an registered Volunteer

Follow the Link:

https://portal.specialolympics.ca/

and Login to your Portal Account

Step 1 – Portal Email and Password

Select Login from Portal Home screen

Enter your email address and password you selected when you created your account and click Login button

After login, new window will open which will be your Landing Page with list of buttons on the right (Blue menu). Default button will be My Roles

Note: You will see your Role in Volunteer Roles Window only if you have Active enrollment in any club. If all of your enrollments are Expired, Volunteer Role Window will be blank

Step 2 – Select your Role

After login, Select your Role by clicking on Continue in Volunteer Role Window to see more options (Pink menu). (Until you select a role, you will only see the “My” account links on the right which every account holder sees – Blue menu)

Step 3 – Self Enrollment & Waivers Update

To enroll yourself in a Program/Club, select Add me as Volunteer from Blue Menu.

In this screen you will see your name in Volunteer field.

Select Yes/No which is appropriate form Do you have Guardianship over Yourself? field

Note: Junior Volunteers must select No,  you have to print waivers, fill out by your legal guardians and submit to your Head Coach / Team Manager. 

Click Next Step – Waivers 

a. Legal Waivers

If you are doing Self – Enrollment first time, you have to fill out all waivers in Legal Waivers screen

Otherwise review your  previous Waivers selection. Update if you wish to change any selection in Media Release Opt-Out & Communications section and select Next Step – Program Search. 

Note: You must agree to Participation Waivers, Privacy Policy & Code of Conduct Confirmation by selecting Yes in order to proceed to Next Step – Program Search

You can read full waivers if you wish to by clicking on link Read Full Waivers

b. Select Program/Sport Club

Note: If you already have been enrolled in the Program/Club by your community/club admin, and you only have to fill out your waivers, Do not continue to complete Enrollment process. Click on My Profile to get out of this process

In the program search window select your Chapter, Region and Community. You can choose to filter by Sport as well if you would like to. (Do not use the days of the week filters). Click on Search button.

A list of Clubs with active Sessions will show up in Search Results window. 

If there is a specific program you would like to apply for you can choose it from the Search Results.

To view the detail of a program click on Edit button beside the name of program.

Club Selection

If there is a specific program(s) you would like to apply for, you can choose it from the Search Results.

Click Add to select a program, a new window will open with details of your Role.

Category & Organization Role Selection

Select the Category from Category field list.  A list of Organization roles is displayed based on the Category you selected

Select the Organization Role from Organizational Role field list

Note: If you are not able to find your role, just select any one form the list and make a note in Enrollments Note field, community representative will help you to find appropriate role for you while reviewing  and approving your enrollment.

You can add note in Note field if any.

Click on Confirm to add this enrollment in In Progress Enrollments grid

 

To enroll in another program repeat the steps as given above.

Note: there is a limit on the number of Enrollments in the In Progress grid, volunteers can self enroll in Maximum 3 clubs.

When the limit is reached the Add buttons change to blue and you can no longer add more programs:

Once you have selected the program you are interested in click the Next Step- Enrollment Details

If needed, to remove an enrollment from the In Progress Enrollments, click on the icon in the In Progress grid– you will be asked to confirm this.

Click on the Edit icon  to view details of the club and program offered. If you wish to update your Category /Role, you can do it in this window. Click Save to if you have updated any info to close this window.

Once you have selected the program you are interested in click the Next Step- Enrollment Details to continue with the process.

Enrollment Details

In Enrollment Details screen you will see your enrollment(s). To view the detail of each enrollment click on Edit button, a window with enrollment details with open having your Name, Club Name, Enrollment Status and Program session information in which you are enrolling.

d. Enrollment Confirmation

Confirmation e-mail will be sent to you by the portal. Please note, your enrollment is not approved until the community/club has reviewed it and approved it. 

If you wish to enroll in another club, click on New Enrollment, you will complete enrollment process in fewer steps.

To see your submitted enrollment click Go to My Enrollments

 

e. Check your Enrollment

You will be sent to My Enrollments tab where you can view your submitted enrollment.


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