{"id":2282,"date":"2019-01-11T16:28:32","date_gmt":"2019-01-11T21:28:32","guid":{"rendered":"http:\/\/www1.specialolympicsontario.com\/resources\/?p=2282"},"modified":"2025-01-31T14:56:37","modified_gmt":"2025-01-31T19:56:37","slug":"hosting-a-competition-general-package","status":"publish","type":"post","link":"https:\/\/www1.specialolympicsontario.com\/resources\/hosting-a-competition-general-package\/","title":{"rendered":"Hosting a Competition General Package"},"content":{"rendered":"

\"\"
\n<\/span><\/p>\n

Hosting a Special Olympics Ontario Competition
\n<\/strong><\/span><\/p>\n

General
\n<\/strong><\/span><\/p>\n

Hosting a Special Olympics Ontario (SOO) Competition
\n<\/strong><\/span><\/p>\n

Thank you for helping to provide competitive opportunities for Special Olympics Ontario athletes. This host package contains all of the information you need to be able to successfully host a competition. If at any point you require any more information or clarification, please contact your sport specific Provincial Convener or District Developer.
\n<\/span><\/p>\n

Our goal is to provide the best possible competitions to our athletes and this guide should assist you in achieving that goal.
\n<\/em><\/strong><\/span><\/p>\n

Table of Contents
\n<\/span><\/p>\n

STEP 1 – Choose your Competition<\/strong>\u00a0\u00a0\u00a0\u00a03
\n<\/span><\/a><\/p>\n

STEP 2 \u2013 Choose a Date & Location<\/strong>\u00a0\u00a0\u00a0\u00a03<\/span><\/a>
\n<\/span><\/p>\n

STEP 3 \u2013 Organize your Committee<\/strong>\u00a0\u00a0\u00a0\u00a03<\/span><\/a>
\n<\/span><\/p>\n

STEP 4 \u2013 Prepare a Competition Budget<\/strong>\u00a0\u00a0\u00a0\u00a05<\/span><\/a>
\n<\/span><\/p>\n

STEP 5 \u2013 Determine Invitees<\/strong>\u00a0\u00a0\u00a0\u00a06<\/span><\/a>
\n<\/span><\/p>\n

STEP 6 \u2013 Book your Officials<\/strong>\u00a0\u00a0\u00a0\u00a06<\/span><\/a>
\n<\/span><\/p>\n

STEP 7 \u2013 Work through the Pre-Competition Checklist<\/strong>\u00a0\u00a0\u00a0\u00a07<\/span><\/a>
\n<\/span><\/p>\n

STEP 8 \u2013 Work through the Day Of-Competition Checklist<\/strong>\u00a0\u00a0\u00a0\u00a09<\/span><\/a>
\n<\/span><\/p>\n

STEP 9 \u2013 Post Competition Wrap Up<\/strong>\u00a0\u00a0\u00a0\u00a09<\/span><\/a>
\n<\/span><\/p>\n

STEP 1 – Choose your Competition
\n<\/strong><\/span><\/h1>\n

Types of Competitions
\n<\/strong><\/span><\/p>\n

At SOO, there are 5 different types of competition that are typically held. Each competition type addresses different objectives. Hosts are free to choose the type of competition they would like to hold, however, some competition types are dependent on the games cycle.
\n<\/span><\/p>\n

Descriptions for each type of competition can be found in the Competition section of the Resource Library.
\n<\/span><\/p>\n

STEP 2 \u2013 Choose a Date & Location
\n<\/strong><\/span><\/h1>\n

When determining which location or venue will work for your competition you will need to look into the facility’s capacity, accessibility, spectator viewing options and whether you will be able to bring in outside food.
\n<\/span><\/p>\n

When selecting which date to hold your competition consider other competitions or events being hosted in your community or nearby communities. If volunteers or athletes are already committed to another event, you may encounter a shortage of participants for your own competition. Please visit the Provincial Events Calendar to check for any potential conflicts. You can also speak to your District Developer for their insight on a date’s suitability.
\n<\/span><\/p>\n

Once a date and location has been determined submit the Event to the SOO Events Calendar.
\n<\/span><\/p>\n

STEP 3 \u2013 Organize your Committee
\n<\/strong><\/span><\/h1>\n


\n<\/span>Running a competition is a team effort! Successfully hosting a competition means bringing together volunteers and representatives from various levels: the competition host from the local community, sport technical delegates, and staff from Special Olympics Ontario.
\n<\/span><\/p>\n

Roles may vary depending on the level of competition, ie. invitational versus Provincial Qualifier.
\n<\/span><\/p>\n

The Competition Host is responsible for bringing this team together. Depending on the size of your tournament, some individuals may take on more than one role, or you may enlist a subcommittee to handle a role. Following the below structure ensures that all bases of your competition are covered.
\n<\/span><\/p>\n

Roles for Hosting a Competition (Organizing Committee)
\n<\/strong><\/span>The following are brief descriptions of the possible roles or sub-committees included on the hosting committee.
\n<\/span><\/p>\n

\n\n\n\n<\/colgroup>\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n
ROLE<\/strong><\/span><\/td>\n\n

DETAILS<\/strong><\/span><\/p>\n<\/td>\n<\/tr>\n

Competition Host<\/strong><\/span><\/td>\nResponsible for overall operation of the competition and organizing committee<\/span><\/td>\n<\/tr>\n
Ensures that all members are aware of their responsibilities and time deadlines<\/span><\/td>\n<\/tr>\n
Prepares competition budget and pays all necessary invoices for the competition<\/span><\/td>\n<\/tr>\n
Liaises with Community Council where applicable<\/span><\/td>\n<\/tr>\n
Books facilities<\/span><\/td>\n<\/tr>\n
Prepares Competition Evaluation<\/span><\/td>\n<\/tr>\n
Accounts for Risk Management<\/span><\/td>\n<\/tr>\n
Volunteer Coordinator<\/strong><\/span><\/td>\nDetermine need for volunteers.<\/span><\/td>\n<\/tr>\n
Recruit volunteers<\/span><\/td>\n<\/tr>\n
Host volunteer orientation (if possible)<\/span><\/td>\n<\/tr>\n
Volunteer recognition<\/span><\/td>\n<\/tr>\n
Results
\n<\/strong><\/span><\/p>\n

(GMS for Individual timed sports)
\n<\/em><\/span><\/strong><\/span><\/p>\n<\/td>\n

Responsible for keeping track of and centrally recording all competition data.
\n<\/span><\/p>\n

If GMS is being used 2-3 volunteers that are familiar with the software will be needed.
\n<\/span><\/p>\n

All results and rosters must be forwarded to the SOO Competition Developer. <\/span><\/td>\n<\/tr>\n

Fundraising<\/strong><\/span><\/td>\nLook for local sponsorship for the tournament including In-kind contributions of facilities and equipment and donations of lunch, water, refreshments.<\/span><\/td>\n<\/tr>\n
Registration<\/strong><\/span><\/td>\nResponsible for compiling and distributing registration packages and receiving registration and payments from clubs<\/span><\/td>\n<\/tr>\n
Disseminate information to appropriate committee members<\/span><\/td>\n<\/tr>\n
Assemble Coaches Package that can be delivered with registration confirmation or on day of event<\/span><\/td>\n<\/tr>\n
Register athletes and coaches upon arrival<\/span><\/td>\n<\/tr>\n
Meals and Accommodations\u2013 if applicable<\/strong><\/span><\/td>\nArrange for provision of nutritious meals, snacks and refreshments during the competition<\/span><\/td>\n<\/tr>\n
Ensure sufficient amount of food for all participants<\/span><\/td>\n<\/tr>\n
Recommend adequate accommodation options in the area, if needed<\/span><\/td>\n<\/tr>\n
Sport Technical<\/strong><\/span><\/td>\nKnowledge of rules and regulations of Special Olympics sports<\/span><\/td>\n<\/tr>\n
Secure necessary equipment<\/span><\/td>\n<\/tr>\n
Attain necessary officials<\/span><\/td>\n<\/tr>\n
Sets up competition schedule<\/span><\/td>\n<\/tr>\n
Places athletes in competition divisions<\/span><\/td>\n<\/tr>\n
Use of GMS for divisioning and generating results<\/span><\/td>\n<\/tr>\n
Awards & Ceremonies<\/strong><\/span><\/td>\nBrief opening and closing ceremonies<\/span><\/td>\n<\/tr>\n
Acquisition and distribution of all awards\/ribbons<\/span><\/td>\n<\/tr>\n
Public Relations (if possible)<\/strong><\/span><\/td>\nCoordinate overall promotion and publicity for the competition<\/span><\/td>\n<\/tr>\n
Responsible for all media relations<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n

STEP 4 \u2013 Prepare a Competition Budget
\n<\/strong><\/span><\/h1>\n

Four weeks prior to the completion, the competition host is expected to submit a Projected Budget for approval. For Invitationals \/ Conference Competitions, this is\u00a0submitted to your Community Council; for Provincial Qualifiers, it is submitted to the Sport and Competition Developer.
\n<\/span><\/p>\n

The Competition Host, in conjunction with their community council, will receive and deposit all registration fees and donations associated with the competition. The competition host will also be responsible for paying all expenses related to the competition.
\n<\/span><\/p>\n

Budget Guidelines;
\n<\/strong><\/span><\/p>\n

Revenues:<\/strong>
\n<\/span><\/p>\n

    \n
  • \n
    Registration Fees: \u00a0Registration fees are meant to be cost recovery and not a fundraising opportunity.
    \n<\/span><\/div>\n
      \n
    • $25 per athlete (maximum fee)<\/span>
      \n<\/span><\/li>\n
    • \n
      Golf Fees: $40 per athlete<\/span>
      \n<\/span><\/div>\n

      \n<\/li>\n<\/ul>\n<\/li>\n

    • Fundraising Committee to secure cash and in-kind donations<\/span>
      \n<\/span><\/li>\n<\/ul>\n

      Expenditures:
      \n<\/strong><\/span><\/p>\n

        \n
      • Request the non-profit fee for all facility rentals or request in-kind donation of facility fees
        \n<\/span><\/li>\n
      • Obtain competition equipment from local generic sport club at no, or minimal, cost
        \n<\/span><\/li>\n
      • Request a reduced fee for officials’ fees
        \n<\/span><\/li>\n
      • If you are providing water, juice, fruit and\/or snacks approach local grocery stores to receive gift-in-kind donations
        \n<\/span><\/li>\n
      • Northern Ontario participants may require overnight accommodations. Secure reduced-rate for all participants by booking blocks of rooms
        \n<\/span><\/li>\n
      • Lunches: It is recommended that all participants bring their own lunch to the competition unless the competition budget can accommodate lunches without experiencing a deficit. \u00a0Please ensure nutritious food is provided and that there is a sufficient amount of food for each participant
        \n<\/span><\/li>\n
      • If the competition is being hosted in a facility where outside food is not permitted, the competition host will need to provide lunch for all athletes and coaches. \u00a0Coaches should be charged for lunch, coaches should seek reimbursement from their community council for their lunch
        \n<\/span><\/li>\n<\/ul>\n

        SOO will not approve budgets if a deficit is expected and non-essential items are included. Non-essential items include:
        \n<\/span><\/p>\n

          \n
        • medals and trophies as ribbons can be obtained from SOO free of charge
          \n<\/span><\/li>\n
        • volunteer recognition as SOO will provide Volunteer Appreciation Certificates free of charge
          \n<\/span><\/li>\n
        • meals with the exception of Northern Ontario and the above guidelines regarding meals
          \n<\/span><\/li>\n<\/ul>\n

          SOO Grant Opportunities
          \n<\/strong><\/span><\/p>\n

          Special Olympics Ontario provides grant opportunities to offset deficits experienced by communities hosting competitions. Grant deadlines are November 15, April 15, and June 15 of each year. Online grant application forms are available at the SOO website.
          \n<\/span><\/p>\n

          Please note: Competition Grants will be considered when competitions are expecting a deficit. Competition Grants may be awarded to communities that have access to limited funds. Funds will be electronically transferred into the community council account where applicable.
          \n<\/span><\/p>\n

          Sponsorship and Gift-in-Kind Donations
          \n<\/strong><\/span><\/p>\n

          Competition Host committees are strongly encouraged to seek sponsors and gift-in-kind donations for the competition. Donations of any kind can enhance the competition experience for the athlete and will provide financial relief for the community. All donations should be recognized on site at the competition by signage, verbal announcements, etc. \u00a0Communities should also recognize sponsors on local websites, banquets etc.
          \n<\/span><\/p>\n

          Receipts for financial donations will be sent from SOO by means of the normal donation deposit process.
          \n<\/span><\/p>\n

          See Appendix A<\/strong> for a sample budget
          \n<\/span><\/p>\n

          STEP 5 \u2013 Determine Invitees
          \n<\/strong><\/span><\/h1>\n


          \n<\/span>Determine who you would like to invite to your competition and which events you will be running. Your Conference Convener or Provincial Convener will be able to provide you with the contact information for the clubs you would like to invite. Try to send out the invitation as soon as possible, once your facilities have been booked and confirmed.
          \n<\/span><\/p>\n

          For Provincial Qualifiers, registration information needs to be distributed a minimum<\/strong> 6-8 weeks in advance of the competition.
          \n<\/span>Work with your District Developer to ensure all eligible athletes in the conference have been notified of and invited to the competition.
          \n<\/span><\/p>\n

          See Appendix D<\/strong> for invitation templates
          \n<\/span><\/span><\/p>\n

          STEP 6 \u2013 Book your Officials & Medical Personnel
          \n<\/strong><\/span><\/h1>\n

          Booking certified officials and medical personnel for your competitions is an important step in hosting a successful competition. This should be done well in advance of your competition to ensure availability. If you are having issues securing officials yourself, please connect with your Sport Conference Convener and they can assist you.
          \n<\/span><\/p>\n

          See Appendix F<\/strong> for sport specific official information
          \n<\/span><\/span><\/p>\n

          STEP 7 \u2013 Work through the Pre-Competition Checklist
          \n<\/strong><\/span><\/h1>\n


          \nThere are many factors and steps that go into hosting a successful competition. Keeping in mind that every competition is different, and depending on the sport, there will be different moving parts. The following is a basic guideline to get your event started.
          \n<\/span><\/p>\n

          Please use this as a checklist in ensuring you have all the right pieces to move forward.
          \n<\/span><\/p>\n

          \n\n\n\n\n\n<\/colgroup>\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n
          TASK<\/strong><\/span><\/td>\n\n

          \"\"<\/p>\n<\/td>\n

          		\n

          DETAILS<\/strong><\/span><\/p>\n<\/td>\n

          		\n

          NOTES<\/strong><\/span><\/p>\n<\/td>\n<\/tr>\n

          Set a Date<\/strong><\/span><\/td>\n\n

          \u00a0<\/strong><\/span><\/p>\n<\/td>\n

          		Choose a Date and Time<\/span><\/td>\nCommunicate date with your District Developer and submit to the events calendar <\/span><\/td>\n<\/tr>\n
          \n

          \u00a0<\/strong><\/span><\/p>\n<\/td>\n

          		Remember that clubs will have to arrive and return on the same day<\/span><\/td>\n1 day e.g. 8 am \u2013 5 pm (Northern regions may require overnight stay)<\/span><\/td>\n<\/tr>\n
          Book Facilities<\/strong><\/span><\/td>\n\n

          \u00a0<\/strong><\/span><\/p>\n<\/td>\n

          		Ensure that the facility meets all of your needs.<\/span><\/td>\nAccessibility<\/span><\/td>\n<\/tr>\n
          \n

          \u00a0<\/strong><\/span><\/p>\n<\/td>\n

          		Do a site tour of the facility<\/span><\/td>\n<\/td>\n<\/tr>\n
          Certificate of Insurance<\/strong><\/span><\/td>\n\n

          \u00a0<\/strong><\/span><\/p>\n<\/td>\n

          		Obtain a Certificate of Insurance from SOO for event day<\/span><\/td>\nFill out the online form:
          \n<\/span><\/p>\n

          https:\/\/www1.specialolympicsontario.com\/forms-online\/<\/span><\/td>\n<\/tr>\n

          Prepare a Budget<\/strong><\/span><\/td>\n\n

          \u00a0<\/strong><\/span><\/p>\n<\/td>\n

          		Prepare a budget<\/span><\/td>\nHave your local Community Council approve
          \n<\/span><\/p>\n

          See Appendix A<\/strong> for a sample budget<\/span><\/td>\n<\/tr>\n

          Recruit Competition Committee<\/strong><\/span><\/td>\n\n

          \u00a0<\/strong><\/span><\/p>\n<\/td>\n

          		Start recruiting Volunteers for event<\/span><\/td>\nSee Appendix B<\/strong> for competition committee samples<\/span><\/td>\n<\/tr>\n
          Fundraise<\/strong><\/span><\/td>\n\n

          \u00a0<\/strong><\/span><\/p>\n<\/td>\n

          		Seek sponsorships and donations to assist with the costs of the competition<\/span><\/td>\nSee Appendix C<\/strong> for a sponsorship package sample <\/span><\/td>\n<\/tr>\n
          Prepare Competition Invitation<\/strong><\/span><\/td>\n\n

          \u00a0<\/strong><\/span><\/p>\n<\/td>\n

          		Competition flyer will be sent out to all invited teams<\/span><\/td>\nHave your local Community Council approve
          \n<\/span>See Appendix D<\/strong> for an invitation sample
          \n<\/span><\/span><\/span><\/td>\n<\/tr>\n
          Prepare Registration Package<\/strong><\/span><\/td>\n\n

          \u00a0<\/strong><\/span><\/p>\n<\/td>\n

          		Registration package will be sent out with the invitation to the head coaches<\/span><\/td>\nAny rule changes must be approved by the Sport & Comp Developer prior to this package being sent out and, if approved, rule changes need to be highlighted in the registration package (and again in the coaches’ packages)
          \n<\/span><\/p>\n

          See Appendix E<\/strong> for registration package example <\/span><\/td>\n<\/tr>\n

          Book Officials<\/strong><\/span><\/td>\n\u00a0<\/span><\/td>\nCertified officials are required at all conference competitions and provincial qualifiers<\/span><\/td>\nSee Appendix F<\/strong> for booking officials
          \n<\/span><\/td>\n<\/tr>\n
          Recruit Medical Personnel<\/strong><\/span><\/td>\n\n

          \u00a0<\/strong><\/span><\/p>\n<\/td>\n

          		To be on site the day of event (RN, St. John’s Ambulance)<\/span><\/td>\nCan also be a certified First Aid\/CPR\/Medical Professional Volunteer<\/span><\/td>\n<\/tr>\n
          Equipment<\/strong><\/span><\/td>\n\n

          \u00a0<\/strong><\/span><\/p>\n<\/td>\n

          		Secure appropriate equipment for competition<\/span><\/td>\n<\/td>\n<\/tr>\n
          Prepare an Emergency Action Plan (EAP)<\/strong><\/span><\/td>\n\n

          \u00a0<\/strong><\/span><\/p>\n<\/td>\n

          		<\/td>\nSee Appendix G<\/strong> for an EAP example <\/span><\/td>\n<\/tr>\n
          Food and Beverage<\/strong><\/span><\/td>\n\n

          \u00a0<\/strong><\/span><\/p>\n<\/td>\n

          		Plan for nutritious lunch or snacks and drinks (if offered)<\/span><\/td>\nEnsure there is water for all participants<\/span><\/td>\n<\/tr>\n
          Prepare Coaches Package<\/strong><\/span><\/td>\n\n

          \u00a0<\/strong><\/span><\/p>\n<\/td>\n

          		To be distributed to coaches upon registration\/check-in on the day of competition<\/span><\/td>\nSee Appendix H<\/strong> for coaches package sample
          \n<\/span><\/td>\n<\/tr>\n
          Order Awards\/Ribbons<\/strong><\/span><\/td>\n\n

          \u00a0<\/strong><\/span><\/p>\n<\/td>\n

          		Order ribbons for participants from Special Olympics Ontario<\/span><\/td>\nSend an e-mail to supplies@specialolympicsontario.com<\/a> outlining how many ribbons your need, when you need them by and what address they should be mailed to<\/span><\/td>\n<\/tr>\n
          Send out Competition Invitations<\/strong><\/span><\/td>\n\n

          \u00a0<\/strong><\/span><\/p>\n<\/td>\n

          		Send out invitations as soon as possible- once venue is booked<\/span><\/td>\nBe sure to send a copy to your District Developer<\/span><\/td>\n<\/tr>\n
          Receive Registrations<\/strong><\/span><\/td>\n\n

          \u00a0<\/strong><\/span><\/p>\n<\/td>\n

          		Collects fees and submit to your Community Council for deposit<\/span><\/td>\n<\/td>\n<\/tr>\n
          \n

          Set up Competition Schedules<\/strong><\/span><\/p>\n<\/td>\n

          		\n

          \u00a0<\/strong><\/span><\/p>\n<\/td>\n

          		Plan out competition schedules <\/span><\/td>\nSee Appendix I<\/strong> for competition schedules examples
          \n<\/span><\/td>\n<\/tr>\n
          Create Day of Agenda<\/strong><\/span><\/td>\n\n

          \u00a0<\/strong><\/span><\/p>\n<\/td>\n

          		<\/td>\nSee Appendix J<\/strong> for day of agenda sample
          \n<\/span><\/td>\n<\/tr>\n
          Prepare Pre-Competition Coaches Meeting<\/strong><\/span><\/td>\n\n

          \u00a0<\/strong><\/span><\/p>\n<\/td>\n

          		<\/td>\nSee Appendix K<\/strong> for pre competition coaches meeting sample
          \n<\/span><\/td>\n<\/tr>\n
          Prepare Competition Evaluation Form<\/strong><\/span><\/td>\n<\/td>\nTo be handed out at registration and collected at the end of competition<\/span><\/td>\nSee Appendix H.2<\/strong> for coaches’ package sample
          \n<\/span><\/td>\n<\/tr>\n
          Collect Supplies<\/strong><\/span><\/td>\n<\/td>\n<\/td>\nSee Appendix L<\/strong> for suggested supplies<\/span><\/td>\n<\/tr>\n
          \n

          Resource & Links<\/strong><\/span><\/p>\n<\/td>\n

          		<\/td>\nLinks and information <\/span><\/td>\nSee Appendix M<\/strong> for a list of resources and links
          \n<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n

          STEP 8 \u2013 Work through the Day Of-Competition Checklist
          \n<\/strong><\/span><\/h1>\n

          This checklist will help you prepare for the necessary items that you’ll need for the day-of the competition.
          \n<\/span><\/p>\n

          \n\n\n\n\n<\/colgroup>\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n
          TASK<\/strong><\/span><\/td>\n\n

          Responsibility<\/strong><\/span><\/p>\n<\/td>\n

          		\n

          DETAILS<\/strong><\/span><\/p>\n<\/td>\n<\/tr>\n

          Registration<\/strong><\/span><\/td>\n\n

          \u00a0<\/strong><\/span><\/p>\n<\/td>\n

          		Set up a registration table and be sure to welcome volunteers and teams as they arrive<\/span><\/td>\n<\/tr>\n
          \n

          \u00a0<\/strong><\/span><\/p>\n<\/td>\n

          		Hand out the Registration Package <\/span><\/td>\n<\/tr>\n
          \n

          \u00a0<\/strong><\/span><\/p>\n<\/td>\n

          		Ensure teams have checked in and updated you with any roster changes<\/span><\/td>\n<\/tr>\n
          Pre-Competition Coaches Meeting<\/strong><\/span><\/td>\n\u00a0<\/span><\/td>\nHost a coaches meeting prior to start. Distribute and discuss the Coaches package<\/span><\/td>\n<\/tr>\n
          Opening Ceremonies<\/strong><\/span><\/td>\n\u00a0<\/span><\/td>\nBrief welcome & greetings<\/span><\/td>\n<\/tr>\n
          \u00a0<\/span><\/td>\nParade of Athletes (if convenient)<\/span><\/td>\n<\/tr>\n
          \u00a0<\/span><\/td>\nHave an Athlete lead the Athletes Oath<\/span><\/td>\n<\/tr>\n
          Divisioning Round (if applicable- must be done at PQ’s)<\/strong><\/span><\/td>\n\u00a0<\/span><\/td>\nDivisioning round to be held in accordance to SOO policy. Divisioning may occur prior to the competition using qualifying\/practice times, divisioning committee reviews, divisioning tournament results, etc.<\/span><\/td>\n<\/tr>\n
          Food & Beverage Station<\/strong><\/span><\/td>\n\u00a0<\/span><\/td>\nSet up a food & beverage station for a convenient lunch area to provide healthy snacks<\/span><\/td>\n<\/tr>\n
          Competition Results<\/strong><\/span><\/td>\n\u00a0<\/span><\/td>\nSet up a station where competition results are posted- communicate location to coaches <\/span><\/td>\n<\/tr>\n
          Closing Ceremonies<\/strong><\/span><\/td>\n\u00a0<\/span><\/td>\nAwards Presentation and thank you’s<\/span><\/td>\n<\/tr>\n
          Wrap Up<\/strong><\/span><\/td>\n\u00a0<\/span><\/td>\nCollect competition evaluations and tear down<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n

          STEP 9 \u2013 Post Competition Wrap Up
          \n<\/strong><\/span><\/h1>\n

          Following your event, you will be responsible for submitting a final budget to your community council or the Sport & Competition Developer (for PQs).
          \n<\/span><\/p>\n

          If you didn’t have the ribbons and results ready for distribution prior to teams leaving you will need to mail these to the coaches of each participating club.
          \n<\/span><\/p>\n

          All results are to be sent to the Sport & Competition Developer within two weeks of the competition. If the competition is a PQ the following paperwork will need to be sent to the Sport & Competition Developer:
          \n<\/span><\/p>\n